(From the NCEES publication LICENSURE EXCHANGE, February 2010, ISSN NO. 1093-541X, VOLUME 14, ISSUE 1 – PAGE 5)

Examinee management system set for October 2010 administration

New system expected to improve security and effciency

Ensuring the integrity of engineering and surveying licensure exams is an integral part of our efforts to protect the public. NCEES staff is nearing the completion of a new tool to strengthen those efforts: the examinee management system.  

Beginning with the October 2010 administration, all exam candidates will be required to register with NCEES through our Web site after they have been qualified by the appropriate licensing board.

This online system will allow boards to track a candidate’s exam attempts across jurisdictions. This will strengthen exam security and allow boards to better enforce limits on exam attempts. It will also offer several optional features previously only available to boards using NCEES exam administration services, including

• Examinee seat cards, arranged to separate candidates taking the same exam
• Proctor rosters, with examinees divided into groups of 24 per proctor
• Online exam authorization notices
• Online score notices

How it works

When registering, candidates will select their exam (and afternoon module if applicable) and an exam location. At that point, NCEES will issue the candidate an identification number.

During the registration period, Member Boards or their testing services will be able to view registered candidates through the NCEES Web site. They must indicate whether each candidate has been approved to sit for the exam at his or her chosen location. When registration closes, there will be a one-week reconciliation period for boards to finalize their approvals. Exam orders will then automatically be generated from this list.

Prior to the exam dates, NCEES will send the boards a master roster of all registered and approved candidates. Only candidates appearing on the master roster will be admitted to the exam. This policy will apply to all Member Boards—not just those using NCEES exam administration services.

The examinee management system will require some new practices, but NCEES will continue to keep the staff at the Member Boards informed so that these changes can be implemented without disrupting the exam process.

When will it happen?

Early July

Registration window opens for the October 2010 exam administration. Candidates who have been qualified by their board to sit for an exam will register through ncees.org. Member Boards (or their agents) can view registered candidates and mark their approval status until September 20.

September 12

Registration window closes. No additions will be allowed after this deadline.

September 13–20

Reconciliation period. Member Boards must finalize the approval status for all registered candidates.

September 20

Deadline for all exam orders.

Early October

NCEES will provide master rosters to all Member Boards. Only candidates appearing on the master roster will be admitted to the exam.

October 29–30

Exam administration

STEVEN F. MATTHEWS
NCEES DIRECTOR OF INFORMATION TECHNOLOGY

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